YOUR PLATFORM TO THE FUTURE WORKPLACE

HOW WE WORK HAS EVOLVED…

Is your workplace optimised?

As organisations look to future growth, there is a clear requirement to reimagine their physical workspaces for success.

Employee expectations and needs have changed. Detailed information about workplaces is essential and must be available at any time to allow people to work to the best of their ability.

Insights around how workspaces are being used ensure effective decisions and ultimately can assist in enhancing the office and establishing it as an in demand destination for connection and collaboration.

A recent report from the Institute of Workplace and Facilities Management (IWFM) stated that when employees do not feel connected to their workplace communities, the likelihood of several important outcomes decreases:

Great work falls 91%
Sense of belonging drops 88%
Desire to stay with the company for another year falls 82%

And in an ever evolving business culture, workplaces need to be designed so that they adapt as people and business requirements do.

How can RICOH Spaces help you?

This innovative workplace management software allows your organisation to respond to changes in how your people work, so that you can deliver a seamless workplace experience now and in the future.

To effectively manage physical workspaces and resources, real-time occupancy information is needed to ensure data-based decisions can be made. Ricoh Spaces brings workplace management into one platform, integrating desk booking, meeting room management, wayfinding and more. This delivers key insights and allows reporting visibility helping your people to make better decisions.

With the pace of work increasing and time becoming our most valuable resource - efficient and adaptable solutions like Ricoh Spaces must be built into the foundations of your business.

CREATE FLEXIBLE SPACES THAT SUPPORT HYBRID WORKING

Connect and empower your employees

Employees shouldn’t feel tied to a desk. RICOH Spaces enables your teams to reserve a meeting room, book a desk or view their upcoming meetings whenever and wherever they choose to work.

Connecting employees with a seamless experience eliminates wasted time searching for a space
to collaborate or locating a college when they arrive at the office, while enabling frictionless collaboration remotely.

With a clear and transparent framework of where employees will be working and who with, you can adapt your workplace to meet the demands of any given day. This ensures flexible and easy management of your desk space in an increasingly fluid and unpredictable workplace environment.

40% of workers waste up to
30 minutes a day searching
for space to collaborate.

Forbes, 2022

OPTIMISE YOUR WORKPLACE THROUGH ACTIONABLE INSIGHTS

Enable full space utilisation

Offices are the second largest cost to business after staff. Without an understanding of your workspace, and how it is currently utilised, it is impossible to know if you are making the right decisions and receiving the expected ROI.

RICOH Spaces uses IoT sensor technology to provide clear insights into your space usage, showing you which areas are utilised well, and which are not being used to their potential. Armed with this data, you can make cost saving decisions such as freeing up under-utilised space for new occupants or shutting down extra floors during times where occupancy is forecast to be low.

The average workplace is only utilised
to 35-50% of its potential.

Beezy, 2021

ONE PLATFORM.
LIMITLESS POSSIBILITIES.

Simplify employee task management

Toggling between workplace apps to book meetings, arrange the arrival of a visitor, log issues about your equipment or even find out where you are going can be frustrating and prevent employees from focusing on key areas where they feel truly productive.

RICOH Spaces integrates your workplace management applications into one platform.
As a standardised, user-friendly solution, it enables your employees to reserve a meeting room
or book a desk on the way to the office, view floor plans with real time space availability, or
pre-book visitors for quick QR code scan check-in – connecting all your data across your organisation to make daily workplace management seamless.

RICOH Spaces is compatible with the tools you already use
such as Office 365 and Google.

SCALE YOUR SOLUTIONS
AS YOUR BUSINESS EVOLVES

Respond to your employee needs as you grow

Organisations that can adapt their workplaces to better accommodate changing workstyles have advantages not only in controlling costs, but also in agility and productivity.

RICOH Spaces is a fully scalable product, that allows you to respond to the needs of your business now and as they change in the future – taking you on a cost-effective and flexible journey towards a truly connected workplace.

We have experts in our Workspace Services team on hand to help you understand how to maximise your workspace. We can provide resources to assist with a brand-new office re-fit, procure new hardware such as HD screens or tablets for you, and help you invest in the best IoT.

HOW DOES RICOH SPACES WORK?

RICOH Spaces platform approach

RICOH Spaces is a cloud hosted platform that connects multiple business touchpoints through our available modules. It integrates directly with your Office 365 calendar or Google, utilising your existing Active Directory (AD), and connects all your data into one centralised platform, empowering your teams to get the most out of your workplace.

DESIGN A FUTURE THAT WORKS

Getting started couldn’t be easier. Every module in our RICOH Spaces
suite comes with a clear deployment plan, and access to our experts
to help you along the way.

Choose from a range of solutions to fit your evolving business needs
and bring people, places and experience together under one roof.

Desk booking
Meeting Room Management
Wayfinding
Service requests

Return to work
Internet of Things (IoT)
Digital signage
Visitor Management

We were looking for a solution that allowed employees
to reserve a workplace based on the capacity available.

Tom van Dale, Finance Director, Visma | Raet

Case Study: EasyJet

HELPING EASYJET PLAN
FOR THE FUTURE OF WORKING

Situation and challenge

As EasyJet’s Luton Campus offices continued to grow, finding available meeting rooms or desks space was becoming a challenge. With the added pressure of ensuring a safe return to work in accordance with COVID-19 guidelines, the company had to think fast about how to manage and enable a new way of ‘hybrid’ working. The airline looked for a solution that would allow employees to request a flexible desk space.

Solution

Following rigorous user testing, EasyJet worked with Ricoh to implement the solution, first on a trial basis, before rolling out for all its teams. To book a workplace, EasyJet employees simply use the RICOH Spaces mobile app or web browser and scan a QR code on the reserved desk to log their arrival. The Property Team at EasyJet uses the reporting tools within RICOH Spaces to explore current and historic workspaces usage, and to assist with future changes.

Learn more

Ricoh continues to be a great
partner to EasyJet. Ricoh offers
truly agile service delivery,
and RICOH Spaces will form
a central part in our workplace
model moving forwardas we refine and develop even more effective
and collaborative ways
of working.

Charlie Rainer, Head of Corporate technology, EasyJet

Case Study: Visma|Raet

HELPING VISMA | RAET ACHIEVE
100% VISIBILITY IN OCCUPANCY LEVEL
FOR ENHANCED WORKPLACE
MANAGEMENT

Situation and challenge

Faced with the challenge of returning everyone safely to the office on time and in accordance with the Coronavirus guidelines, Visma|Raet needed a solution that allowed employees to reserve a workspace based
on the capacity available.

Solution

RICOH Spaces provided a clear overview of available space as well insights into how the space is being used and who is using it. With
a better understanding of space utilisation,
the facilities department were able to flexibly adjust available capacity based on demand,
as well as make more sustainable and cost-efficient decisions about the layout and use
of their properties.

Learn more